Taking on workers new to the UK

Taking on any new worker can be a time-consuming process with the number of forms that need to be completed. When your prospective employee is from overseas there is even more to do and it is essential to follow correct procedures. You could be fined up to £5,000 for employing someone who does not have permission to work in the UK.

First ask to see an original form of ID that proves the nationality of the applicant, such as a passport, or residence permit. Protect yourself by checking the expiry date, any time limit stamps and endorsements. Do the photo and date of birth match the worker? Take a clear photocopy and double-check the full name on the ID against that shown on other documents presented.

Next check that the individual has permission to work in the UK. Home Office guidance can help with this. While most EU nationals can work freely in the UK, those from the Eastern European countries that joined the EU most recently need to register to work with the Home Office. Keep a copy of your worker’s application form until the Home Office has supplied a registration certificate. If the worker’s application is rejected you must not continue to employ that person. In addition, workers from Bulgaria and Romania must hold a valid accession worker authorisation document before they can start work.